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Project Assistant, Green Growth Unit

Deadline: October 31, 2022 5:00pm

The Secretariat of the Commission for Environmental Cooperation (CEC) headquartered in Montreal (Quebec, Canada), is seeking a qualified and dedicated individual to fill a staff position as Project Assistant, Green Growth Unit.

This is a full-time position, based at the CEC Secretariat in Montreal. The candidate must be legally eligible to work in Canada (Canadian citizenship or Permanent Resident Status). This position reports to the Head, Green Growth Unit, while collaborating with project leads and other CEC staff.

The Project Assistant supports the Green Growth Unit Team in achieving project objectives of the CEC’s Operational Plan. The successful candidate will carry out work in relation to project budgets, contracts, meetings, and conference calls, as well as administrative functions in support of travel arrangements, translation, and maintaining an electronic filing system and a contract database.

If you are interested in being part of a team that aims to contribute to sustainable development goals in North America and in working for an international organization that is committed to integrity, transparency, inclusiveness, collaboration, and excellence, you should apply for this position.

Key responsibilities:

Supporting budget monitoring and contract-related services

  • Track and review invoicing and payments for project related activities.
  • Liaise with the Administration Unit on project-related expenses.
  • Assist in resolving budgeting issues and the unit staff with quarterly reports.
  • Help develop and disseminate requests for proposals
  • Prepare contracts and terms of reference.
  • Review information and ensure web posting of documentation. 

Assisting with the organization of project-related and steering committee meetings

  • Track meeting registrations and maintain contact database.
  • Coordinate agendas, invitations, attendance, and registration at meetings.
  • Prepare meeting budgets and facilitate logistics requests for financial assistance
  • Compile and summarize the evaluation surveys.
  • Assist in the compilation and distribution of meeting supporting documents and summaries.
  • Arrange conference calls using different web tools and act a primary contact
  • Assist in the compilation and distribution of summaries and transcripts.

Carrying-out administrative support on CEC project implementation:

  • Assist in priority planning of project activities.
  • Assist in the Quality Assurance process for publications.
  • Support the editing, translation, publication, and archiving of reports and studies.
  • Coordinate travel and process expense claims.
  • Draft letters and memos, edit and proofread daily correspondence
  • Maintain and update contact databases and stakeholder and membership lists.
  • Contribute to reporting activities.

Attributes and qualifications

The successful applicant will have the following education, experience, language, and competencies requirements:

  • Post-secondary diploma (e.g., CEGEP) or equivalent in Administration or Office Technology
  • A minimum of two years of experience in an administrative support or project support position.
  • Knowledge of administrative, accounting and budgeting procedures, financial transactions, and contracting processes.
  • Excellent computer skills and knowledge of computer office tools and programs Microsoft Office suite and web-based collaboration software.
  • Very good reading, writing, and speaking skills in English and Spanish.
  • Capacity to maintain good relations with consultants, government officials, the public and the CEC Staff.
  • Ability to work with limited supervision with clear instructions provided and under pressure.
  • Good organizational, time-management and priority-setting skills.
  • Adaptability and flexibility in a dynamic, multicultural environment.
  • Interpersonal skills, discretion, and judgment.

The work is carried out in accordance with the: Environmental Cooperation Agreement, Chapter 24 of the Canada-United States-Mexico Agreement, CEC Council Resolutions and recommendations and the CEC Headquarters Agreement with Canada and Quebec.

The salary range for this position is from a minimum of CAD 40,000 to a maximum of CAD 50,000, plus 25% benefits on the annual salary, based on a weekly schedule of 37.5 hours.

The CEC promotes employment equity and encourages diversity. Please submit your resume and cover letter to by 31 October 2022.

About the CEC

The Commission for Environmental Cooperation (CEC) was established in 1994 by the governments of Canada, Mexico and the United States through the North American Agreement on Environmental Cooperation, a parallel environmental agreement to NAFTA. As of 2020, the CEC is recognized and maintained by the Environmental Cooperation Agreement, in parallel with the new Free Trade Agreement of North America. The CEC brings together a wide range of stakeholders, including the general public, Indigenous people, youth, nongovernmental organizations, academia, and the business sector, to seek solutions to protect North America’s shared environment while supporting sustainable development for the benefit of present and future generations.

The CEC is governed and funded equally by the Government of Canada through Environment and Climate Change Canada, the Government of the United States of Mexico through the Secretaría de Medio Ambiente y Recursos Naturales, and the Government of the United States of America through the Environmental Protection Agency.

We appreciate your interest in the CEC and wish to inform you that only short-listed candidates will be contacted. All résumés will be kept on file for a six-month period and taken into consideration for any suitable vacancies occurring during that time.