Executive Position — Director of Administration
Deadline: January 23, 2023 5:00pm
The CEC Secretariat, headquartered in Montreal, Quebec, Canada, is seeking an experienced candidate to fill the position of Director of Administration.
This is a full-time and onsite contract position ending in March 2025 with the possibility of renewal, and is open to nationals of Canada, Mexico, and the United States.
The ideal candidate would have significant experience in executive administrative leadership, including in the fields of finance and human resources. The position offers the candidate the opportunity to make unique contributions to the Commission for Environmental Cooperation (CEC), an international organization that supports governments in addressing environmental and sustainable development issues in North America.
The Director of Administration is a senior-level position that reports directly to the CEC Executive Director. The incumbent directs the work of 10 CEC administrative team managers and staff, who are responsible for administrative and CEC-wide services—including finance, human resources, information technology (IT), and meeting services—and is charged with providing administrative support to the overall CEC Secretariat (40+ staff), including project and other cross-cutting CEC teams.
The incumbent will need to pay special attention to duties ensuring administrative accountability and quality control of CEC policies, guidelines, and procedures. He or she will work with the Executive Director and CEC staff members to update existing CEC internal policies or develop new policies, as necessary, to ensure effective and efficient administrative management of resources.
As an integral member of the CEC Executive Team, the Administrative Director is key to ensuring that administrative information is shared across teams and to providing guidance, based on sound management practices, to the Executive Director and CEC Secretariat staff on issues related to finance, human resources, and/or other relevant administrative issues. The person holding this cross-functional position will help the CEC Secretariat plan, implement, and monitor CEC operations and administrative activities according to the CEC’s current strategic and operational plans, the Executive Director Mandate, as well as other internal CEC policies.
The Director of Administration will also at times be called upon by the Executive Director to prepare reports or to make presentations on administrative performance, human resources, and financial reports, or to prepare other communications relevant to the organization’s budget and/or other aspects of the administration or other administrative issues relevant to the other institutional bodies that comprise the CEC, including the CEC Council (and their representatives and teams), and/or to other government officials of Canada, Mexico and/or the United States.
The Director of Administration also provides oversight and serves an important liaison function with external service providers and contractors.
Key responsibilities include providing direction, leadership, and oversight of:
- Human Resources—promoting core CEC values across the organization; ensuring the implementation of the staff rules and entitlements; overseeing payroll operations, employee benefits, and salary scales; assisting CEC international staff with visa requirements and applications); coordinating administration with CEC’s general counsel; and resolving any staff-related conflicts.
- Finance—preparing quarterly/annual financial reports and annual budgets; contracting and overseeing external audits; reviewing requests for proposals and contracts.
- Administrative and meeting services—supervising procurement and service contracts for internal and external CEC events; supporting an international staff with foreign income liabilities, insurance coverage, and benefits; and overseeing matters related to leased premises.
- Information and technology services—including ensuring the effective maintenance of information services and guaranteeing the security and infrastructure of CEC operations.
- Management of staff and activities—ensuring effective CEC-wide workload distribution and appropriate task assignments in collaboration with the Executive Director and planning unit.
Main attributes and qualifications
- University degree in business administration, preferably with CPA certification.
- At least ten (10) years of experience in human resources management and financial management in an international or governmental organization are key.
- Knowledge of host country income tax and labor regulations would be a plus.
- Demonstrable success with the administrative supervision of cross-cutting teams.
- Excellent skills in planning, problem-solving, negotiating, organization and management.
- Ability to streamline sustainable development objectives into administrative operations.
- Tact, diplomacy, agility, adaptability and flexibility, inter-personal skills.
- Strong verbal and written communication skills in English and French. Spanish is considered an asset.
The annual base salary for this position ranges from US$80,000 to US$95,000.00 (net of federal and provincial taxes) plus a benefits package (25% of base salary) that includes health coverage. Note that Canadian citizens must contribute RRQ, QPIP, and IE).
The position is based on a weekly schedule of at least 37.5 hours. Salary is paid in Canadian currency at a fix rate of 1.3134.
The CEC promotes employment equity and encourages diversity.
Please submit your résumé, a cover letter indicating why you feel you are a good candidate for this position, and two references with contact information, by e-mail at firstname.lastname@example.org by January 23, 2023 (COB).
No phone calls or email message inquiries will be accepted.
About the CEC
The Commission for Environmental Cooperation (CEC) was established in 1994 by the governments of Canada, Mexico and the United States through the North American Agreement on Environmental Cooperation, a parallel environmental agreement to NAFTA. As of 2020, the CEC is recognized and maintained by the Environmental Cooperation Agreement, in parallel with the new Free Trade Agreement of North America. The CEC brings together a wide range of stakeholders, including the general public, Indigenous people, youth, nongovernmental organizations, academia, and the business sector, to seek solutions to protect North America’s shared environment while supporting sustainable development for the benefit of present and future generations.
The CEC is governed and funded equally by the Government of Canada through Environment and Climate Change Canada, the Government of the United States of Mexico through the Secretaría de Medio Ambiente y Recursos Naturales, and the Government of the United States of America through the Environmental Protection Agency.
We appreciate your interest in the CEC and wish to inform you that only short-listed candidates will be contacted. All résumés will be kept on file for a six-month period and taken into consideration for any suitable vacancies occurring during that time.